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Open your email the same way you’d start a letter. Use a professional opening, like “Dear.” Then, write the professor's name.  You might write, “Dear Dr. Hamilton.” You can find their preferred title on your syllabus or their website. Write one or two sentences to refresh their memory. Give your name and which class(es) you’ve taken with them. Mention any one-on-one experience you have with them, as well. You might write, “My name is Katie Williams and I took your fiction writing workshop my junior and senior year.” Tell them you need a letter of recommendation. Then, provide details about the educational program, internship, or job you’re applying for. You could write, “I’m applying for graduate programs and hoped you’d write a letter of recommendation for me.” Share how they impacted your life, what you learned from them, or why you think their letter will hold more weight. This is a good place to add a little flattery in your request. You might write, “Your classes helped me grow as a writer. Thanks to your help, my story has been accepted for publication. I’m grateful for having such a skillful, imaginative instructor there to offer me guidance.” Tell them that you’ve attached information about your accomplishments, as well as your resume or CV. Let them know what type of information you’ve included, such as a list of classes you’ve taken, work you’ve performed, awards you’ve won, service you’ve completed, and activities you participated in. You might write, “I’ve attached a copy of my resume and a bulleted list of my recent accomplishments. I’ll also be happy to meet with you to discuss my work, if you’d like to speak in person.” Provide the due date of the letter and where to send it. This might be a physical address or a digital address. If they’re submitting it digitally, provide either the email address or a link where they can upload the letter. For instance, “The letter of recommendation is due January 15, 2019. You can send it to myprogram@emailaddress.com.” Let them know you value the time they spent reading your request, as well as the time they will spend writing the letter. Additionally, thank them for the guidance they’ve provided as your professor. For example, “Thank you for reading this request and for everything you’ve taught me. I really appreciate the time and energy you spent guiding me. I hope you’ll consider writing my letter of recommendation.” Use a professional close, such as “Sincerely,” “Your former student,” or “Best regards.”  Skip a line. Then, write your name. You might write, “Sincerely, Katie Williams.”
Write a salutation with their preferred title and name. Introduce yourself and remind them who you are. Explain your purpose in sending the email. Tell them why you chose them to write the letter in the next paragraph. State what you hope they’ll say in a new paragraph. Include a link or instructions about how to submit the recommendation. Thank them for their consideration in your last paragraph. Sign the email with a complimentary close and your name.