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Communicate the good news to him or her. Outline the changes in their duties and any change in salary.  “I’m so happy to be able to tell you we’re promoting you to X position. You’ll be making Y amount more per hour and have Joe and Sandra reporting to you.” “We’re doing some restructuring and I’d like to offer you a promotion. You’d be a manager with a higher salary. Do you think you’d be interested in this?” “I know you’ve been looking for a way to move up in the company. We have an opening in the shipping department that I think you’d be great for. It would pay more and be more responsibility. Are you interested in a move like that?” They will want to share the good news with those closest to them. Let them know, however, that it should be kept quiet until you begin making the public announcements. Before announcing a promotion to the entire company and the public, make sure the employee, the former supervisor, and the new supervisor are aware of the change. Keep other key staff members in the loop, including the managers and leaders who work with that employee regularly. Be sure all operational managers are aware of the change too, including human resources personnel, I.T. managers, security personnel and others who may need to know about the promotion for logistical purposes.
Call the employee into your office. Allow the employee to tell their family. Inform key staff members first.