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Grab some writing utensils. Write a to-do list. Organize your to-dos. Create an outcome list. Write down ideas.
You need to get a visual of what’s occurring in your mind. To do this, it’s best to write down what you’re thinking. Physically creating words with a writing utensil triggers your brain to pay more attention.  If you know you’re a spatial learner, finding a whiteboard might be the best place to start organizing your mind. This way you can spread out your thoughts and then sit back and look at them. If you don’t have access to a whiteboard or prefer to work on a small scale, grab a pen or pencil and paper. There’s nothing quite like a good empty notebook. When someone is looking to organize their mind, what they’re looking for is time management. The first step to effectively managing your time is knowing what you need to accomplish.  A good place to begin is planning for the week ahead. Brainstorm all the tasks that need to be accomplished. Just jot them down in a random, unorganized list. Write down the tasks as you think of them. Make sure you actually write your list down before entering info into your smartphone. The act of writing, as said above, triggers the brain to pay close attention. Comb the chaos out of your list of random tasks by grouping tasks by category. Your goals for the week will start to take shape, and you’ll start to see how scattered your thoughts really were.  On a new piece of paper or section of whiteboard, write down the names of the categories you’re seeing take shape in your list. Rewrite each task under a category. You can mark off each task from the master list as it is assigned a category so that you don’t repeat tasks. It’s ok if there end up being categories with only one task—at least you are giving these tasks a home. An outcome list is different from a to-do list in that at the top of each day’s to-do list, you have a list of goals, or “outcomes.” Your outcomes are your real goals for the day or week—the to-dos are how you get there.  An outcome list will look similar to a to-do list, except at the top of the paper you will have a numbered list of outcomes, and your to-dos won’t be numbered. Number the outcomes according to importance, #1 being the most imperative. For example, you day’s outcomes might be: 1) Finish last month’s project, 2) Have a meaningful lunch with your wife, 3) Blueprints complete.  Prioritize your tasks according to desired outcomes. Below the list of outcomes for each day, you’ll list the to-dos that will help you fulfill them. They won’t be numbered, but they’ll be listed in order of importance, perhaps with boxes next to them for checking off. For example, to follow the outcomes in the example in this part, your to-do list for a day might go: clear emails; call Barb; meet with Alex; meet with project team; turn in final project; call wife; go to restaurant; bring in architects; send approval for blueprints. When you’re in the midst of your week, you will probably notice ideas rising to the surface. This creativity is being released because you’re managing your time, allowing your brain to use its energy for more than just managing tasks.  Write down these ideas under the category of outcomes they fit into. If you don’t put these thoughts down on paper or whiteboard, your brain will use energy to keep the thought alive. Give your mind a break by transcribing your ideas into categories. You won’t stop mulling over the idea, but now that it’s out in the open, you can move on from the initial idea to the next step. If it’s a bad idea in the end, just erase it.