Summarize the following:
Most schools lead up to their homecoming dance with a homecoming spirit week. Spirit weeks often involve many events, so make sure you know who and what will be available to you.  Talk with your staff adviser about equipment such as tables and chairs. Make sure these are ready for you at least a few hours before the dance so that you can set up. Talk with school administration to make sure your vendors have designated areas to park, unload, and set up. Remember, those with heavy equipment will need to be close to the venue. Create a plan for the day of the dance. Work with your committee and any additional volunteers to assign duties such as setting up chairs and decorating. Make sure everyone knows their job well in advance. Give yourself and your volunteers at least six hours to set up the dance. Get decorations set up as much as possible before your vendors arrive.  Have the DJ, photographer, and chaperons arrive early. Show the DJ the area where they will be working, and give the photographer a tour of the space. Delegate duties to the chaperons such as helping with coat check, monitoring the dance floor, or helping with crowd control. Show them where they need to be and put them in touch with the day-of coordinator. Make sure you and all of your volunteers have some time to enjoy the dance, as well. Build breaks into your volunteers’ schedules so that everyone has some time to have fun.  For example, let a ticket-taker relieve your day-of coordinator for a while once everyone is in, or get a chaperone to stand in on coat-check while the coat attendants go dance. Your volunteers are students, as well. Give them time to enjoy their efforts. As soon as the dance is over, start taking down decorations and cleaning. Find out what your school’s facilities services will take care of, and plan to do the rest with your volunteers.  Facilities services often cover things like vacuuming, mopping, and bathroom cleaning. Decorations, tables, chairs, and equipment are often the homecoming committee’s responsibility. Bring extra cleaning supplies such as paper towels, trash bags, sponges, and cleaning solution. This will help take care of any smaller marks or scuffs around the venue. Make sure all trash gets to a designated trash area. Ask your school if you need to schedule a dumpster drop-off and pick-up for event clean-up.
Prepare for the week before. Set up the venue. Enjoy the dance. Clean up the venue.